Clerical Assistant Job Description

Clerical Assistant Job Profile and Description

As the name suggests, a clerical assistant is responsible for providing support to managers and staff employees by doing a whole range of clerical tasks. Basically a clerical assistant offers administrative support to clerks or a particular team of employees in a department, and are responsible for completing general office tasks on a day to day basis.

Clerical Assistant Duties and Responsibilities

The duties and responsibilities of a clerical assistant vary according to the organization or department, and could include the following:

• Answering telephone calls and directing them to the concerned person

• Making telephone calls

• Taking and distributing messages

• Scheduling meetings

• Coordinating meetings

• Handling inquiries

• Performing work requests

• Maintaining files and records

• Distributing correspondence and documents

• Sorting and distributing incoming mail

• Keeping records of office activities

• Photocopying, sending faxes and scanning

• Sending emails

• Preparing outgoing packages and mail

• Typing out documents and letters

• Updating database and maintaining it

• Managing petty cash

• Monitoring office supplies and ordering them

• In-charge of overall neatness of the office

• Checking invoices and making deposits

• Coordinating workflow

Clerical Assistant Skills and Specifications

The skills and specifications needed to become a clerical assistant are as follows:

• Outstanding organizational skills

• Good in planning

• Time management skills

• Ability to prioritize work

• Being accurate and having an eye for details

• Ability to multitask

• Having outstanding communication skills, both verbal and written

• Confidentiality

• Be able to work in a team

• Have problem solving skills

• Be meticulous

Clerical Assistant Education and Qualifications

The education and qualification requirements to be a clerical assistant are as follows:

• High school diploma or equivalent

• Having an associate degree in office management or office administration can be advantageous in securing the job

• Certification from International Association of Administrative Professionals can help the clerical assistant rise in the organization

• Knowledge of computers

• Proficient in using Internet and email client

• Good typing skills

• Good in math

• Be knowledgeable of office management systems

• Have knowledge of administrative procedures

• Have basic accounting skills

Clerical Assistant Salary

The average salary of a clerical assistant is about $30,000. However, there are organizations that pay more if the clerical assistant is working for high ranking executives. Such clerical assistants can look to earn close to $40,000 annually or possibly more.