Administrative Services Clerk Job Description and Profile

The job of an administrative services clerk, under direct supervision of the administrative manager, entails secretarial as well as clerical duties and responsibilities of administrative nature, particularly in areas of work such as purchasing, budget and human resources. Administrative services clerk also does fiscal record keeping and performs all other duties and tasks as required.

Duties and Specifications

  • Types letters, reports and even numerical data with the used of word processor.
  • Chooses the most appropriate methods in carrying out assignments and recommend new procedures based on his judgment and analysis.
  • Prepares all office agendas and takes meeting minutes.
  • Receives and routes all correspondences and phone calls.
  • Promptly responds to problems and inquiries particularly known not to require personal attention of immediate superior.
  • Positively resolves complaints and problems in scheduling or delivering of goods or services.
  • Provides explanation on employment benefits and office procedures to new staff.
  • From time to time must act as departmental payroll clerk.
  • Compiles budget information from financial records and data.
  • Monitors the department budget, and as directed transfers funds.
  • Audits and processes bills and vouchers for payments.
  • Prepares requisitions and purchase orders.
  • Monitors level of office supplies and orders replacements or refills as necessary.
  • Compiles statistical data and composes correspondence following outlines or general instructions.
  • May assign and supervise work performances of other clerks.

Skills and Specifications

  • Must type at least 45 words per minute.
  • Must have knowledge of office record keeping practices and methods.
  • Adept in use of office machines
  • Competent in the use of English grammar and composition.
  • Can perform with minimal supervision.
  • Follow written and oral forms of instructions and be able to interpret them to others.
  • Must be able to perform mathematical computations.
  • Compose reports, letters and other written materials as instructed.
  • Identify all forms of problems and implement solutions.

Education and Qualifications

* Bachelor’s degree from an accredited institution.