Facilities Manager Job Description

Facilities Manager Job Profile and Description

A facilities manager is often seen working for large commercial establishments or buildings. Services of a facilities manager are necessary in big buildings such as shopping malls, hotels, schools and resorts. Big institutions like these need the expertise of a facilities manager to maintain smooth operations of the establishments. The facilities manager occupies a unique and vital position in any institution.

Duties and Responsibilities

Here are some of the key responsibilities of a facilities manager:

• Assess the current condition of electrical, air conditioning, plumbing and other essential facilities and equipment.

• Maintain accurate records of the condition of the equipment and other systems in the building.

• Create a schedule of regular evaluation of the facilities.

• Participate in the development of policies and procedures that affect the use of supplies and facilities.

• Ensure that all the equipment and other facilities are working properly.

• Create monitoring systems or programs in the institution to detect problems as early as possible.

• Initiate interventions to solve problems in the facilities.

• Develop a system for cleaning, repair and maintenance of facilities.

• Develop back-up or alternative systems for common problems such as power shortage.

• Ensure the safety of the building or establishment from fire, flood and other hazards.

• Initiate an active campaign on safety measures in the building.

• Prepare pertinent records and reports for the safety service division of the institution.

• Recruiting facilities service staff and training them appropriately to ensure competent work output.

• Develop staff development programs such as skills enhancement trainings and sessions.

• Maintaining the efficiency and good working conditions of the facilities.

• Evaluate the work quality of his staff and other subordinates.

• Coordinate with other offices and units for things that are not within the scope of the facilities service team.

• Participate in preparing the budget and so that the facilities maintenance team will get the facilities maintenance team will have adequate funds for its operation.

• Educate the workers of the establishment on the proper use and care of its equipment and other facilities.

• Coordinate with the upper management on work issues.