Grant Administrator Job Profile and Description

Banks, federal agencies, trusts and philanthropic foundations and individuals typically provide financial grants to fund worthy causes and projects conducted by individuals, scientists, researchers and the academe, to mention some. Grant Administrators are employed by the issuing institution to ensure that grants are well-spent in accordance with the objectives for which they have been granted. Grant Administrators from the issuing company are tasked with processing the grant application, getting it approved and keep track of their disbursements.  They often oversee grants in the range of 5-10 million dollars.

Grant Administrator Duties and Responsibilities

  • Receive and process grant applications in the area assigned (charities, community works, archeological and educational research work, healthcare research, etc.).
  • Obtain necessary supporting documents and clearances to get the grant approved.
  • Evaluate grant request against approved standards and determine best grant amount to be given.
  • Explain grant conditions to applicants and the responsibilities attached with the grant such as disbursement accountabilities.
  • Initiate grant administration upon approval of grant and implement tracking procedures.
  • Conduct regular project and financial audits on funded projects.
  • Review client submissions on fund disbursements and financial reports.

Grant Administrator Skills and Specifications

  • Strong interpersonal, diplomatic and negotiation skills
  • Strong communication skills
  • Excellent computer literacy with strong command of Spreadsheets.

Grant Administrator Education and Qualifications

A BS degree in any field is required and a post-graduate certificated study in grant management from the national Grants Management Association (NGMA), taking one of three tracks – federal, pass through and recipient tracks.


Grant Administrator Salary

The salary of a Grant Administrator or Manager varies according to the organization and location and is typically proportionate to the amount of grants being administered or managed.  In academes, a Grant Administrator can earn from $37,000 to $42,000 annually.  In medical research, the position can command from $49,000 to $75,000 annually.