Payroll and Timekeeping Clerk Job Profile and Description

With most companies using a non-integrated timekeeping and payroll system, the job of the Payroll and Timekeeping Clerk remains an indispensable service to manually account for the physical presence of its workers for a proper administration of payroll.  They are tasked with compiling timecards containing Bundy clock time stamps.  These are use to create detailed attendance report for each worker as input to a remote payroll system where payroll data is processed in time for release of current paychecks.

Payroll and Timekeeping Clerk Duties and Responsibilities

  • Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
  • Process formalities for new employees and enter employee information to the payroll system.
  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
  • Documentation of employee information, such as exemptions, resignations, and transfers, to sustain and renew payroll records.
  • Process and issue employee paychecks and statements of earnings and deductions.
  • Keep track of leave time, such as vacation, personal, and sick leave, for employees.
  • Compile employee time, production, and payroll data from time sheets and other records.
  • Distribute and collect timecards each pay period.
  • Issue and record adjustments to pay related to previous errors or retroactive increases

Payroll and Timekeeping Clerk Skills and Specifications

  • Has high organizational skills to sort and handle timecards
  • Has high computer literacy to use PC
  • Has a good command of the English language, both verbal and written
  • Has above average interpersonal skills to entertain concerns from workers


Payroll and Timekeeping Clerk Education and Qualifications

A high school diploma or GED is basic to the position

Payroll and Timekeeping Clerk Salary

The median hourly wage of Payroll and Timekeeping Clerk was $17.31 in 2009 or $36,000 annually. It can go up or down depending on the industry and the company workforce level.