School Office Assistant Job Description and Profile

The school office assistant job is an entry-level position that provides support services to complete the clerical and administrative work of the educational institution. Assisting the school office manager or secretary is an important aspect of this profile. He or she is responsible to prepare the school memos, bulletins, and newsletters for internal distribution. Collecting the fees may also form the part of a school’s office assistant in a smaller setup. Ordering lunches, organizing board meetings, school cancellations, and delays due to unforeseen circumstances are included in the school office assistant’s profile. Ensuring the smooth functioning of the administration of the school is the job of these individuals.

School Office Assistant Duties and Responsibilities

  • Ensuring the smooth functioning of the school’s daily operations
  • Answering incoming calls
  • Opening mails, collecting and distribution of the mails
  • Making photocopies, sending and receiving faxes, and filing records
  • Scheduling school events
  • Typing internal communication and external letters
  • Collection of school fees
  • Maintaining updated and accurate students’ records

School Office Assistant Education, Training, and Qualifications

The school office assistant must successfully complete his or her high school diploma or an equivalent qualification. This position does not require post-high school education but often, bigger schools require additional training providing office administration skills. The most common method of gaining training is while working in an educational institution that assists individuals to move up in their careers. Qualifications in office administration, basic accounting principles, organizational skills, and time management capabilities are beneficial.

School Office Assistant Degrees, Courses, and Certification

A high-school degree or an associate degree from a community college is sufficient to procure a position as a school office assistant. Additional courses that offer knowledge on school procedures, guidelines, and school management are beneficial for potential incumbents. Procuring certification from an accredited computer educational institution assists individuals to gain an entry-level job as a school office assistant. Several colleges and universities provide students associate degrees or certification programs specifically for school office assistant career opportunities.

School Office Assistant Skills and Specifications

  • Basic computer knowledge
  • Time and event management capabilities
  • Excellent typing speeds
  • Record keeping capabilities
  • Managing calls and taking messages
  • Able to work as a team member
  • Ability to follow instructions without supervision
  • Capable of handling office equipments, such as fax machines and photocopiers

School Office Assistant Salary

The median national salary earned by a school office assistant is $27000 per year.