School Secretary Job Profile and Description
A School Secretary is an individual, who is responsible for the provision of immensurable assistance to the school, the principal, and teachers. School secretaries perform general office tasks and a multitude of needs specific to the school. School secretaries work in either a deputed grade-level school or an administrative office location. They may even perform secretarial duties in private or public school buildings.
Duties and Responsibilities
- Transcribing or composing from rough draft, bulletins, memorandums, correspondence, and other materials, using computer or typewriter.
- Supervising playground activities of students and monitoring classroom in temporary absence of a school teacher.
- Greeting visitors to school, determining nature of business, as well as directing visitors to destination.
- Filing and compiling student attendance and grade reports and other related school records.
- Answering telephone to provide the requested information, taking message, or transferring calls.
- Talking with student bumping problem, resolving the problem or directing student to other responsible worker.
- Maintaining office supplies, ordering and dispensing school supplies, when needed.
- Disbursing funds, recording financial transactions, auditing and balancing school-fund and other student-organization accounts.
- Accepting and depositing funds for lunches, student activities, and school supplies.
- Maintaining calendar of festival holidays, public holidays, scheduled school events, and so on.
- Taking dictation in shorthand as well as transcribing notes, using computer or typewriter.
- Scheduling meeting appointments for parents with the responsible school staff members. Recording school absences, processing lunch counts and the daily attendance.
Skills and Specifications
- Conversant with school policies and procedures.
- Conversant with educational structure.
- Ability to operate a variety of office machinery.
- Able to administer first aid in emergencies.
- Should be dependable, punctual, and trustworthy.
- Should display a cheerful, respectful, relaxed, and pleasing personality.
- Should possess great love towards children.
Education and Qualifications
- High school graduate with basic office skills.
- Degree in any field from an accredited institution.
- Relevant training or certification in office administration is an added advantage.
Office Maintenance Job Description
Office Attendant Job Description
Medical Office Job Description
Front Office Hotel Job Description
Cash Office Job Description
Business Office Supervisor Job Description
Assistant Office Manager Job Description
General Office Manager Job Description
Office Assistant Supervising Job Description
Grading Inspector Job Description
Crime Analyst Job Description
Child Support Investigating Officer Job Description